October 2019 – Part Time – Team Member,  Administrative Coordinator,  South Surrey, BC

About this Role

This role assists in the coordination of initiatives run by Food Banks BC and which benefit our 100- member food banks across BC.  This role reports directly to the Executive Director.

In particular, some of the specific opportunities within this role include:

  • Coordination of our Food Sharing Systems
    • Liaison with food banks, donors and partners to coordinate food offers and their logistics.
    • Assist in arranging the logistics of moving food Liaison with Food Banks Canada to coordinate monthly donations to our HUBs.
    • Seek out and coordinate opportunities for food banks for Bulk Buying.
    • Assist in the coordination of any Perishable Food Recovery initiatives.
    • Coordinate with our food distribution HUBs and assist with Virtual Warehouse.
  • Coordination of Emergency Preparedness Planning and Implementation.
    • Using the Food Banks BC Emergency Preparedness Guide, assist food bank members who require assistance to plan and be prepared for an emergency which may affect their operations as well as their communities.
    • During an emergency, this role will assist the Executive Director in the coordination and collaboration with food banks and various partners such as the Red Cross, Emergency Management BC and other NGOs and stakeholders.
  • Network Membership Initiatives
    • Coordinate and Assist in a variety of member benefits:
      • Support Food Banks BC staff with ongoing and one time initiatives and events.
      • Assist in tracking of member food bank interactions, as well as staying aware of situations where there may be particular need.
      • Assist with the implementation of our Members’ Standard of Care (food banking standards) and the investigation of any concerns which may affect membership.
  • Other initiatives and duties as assigned by the Executive Director.

   About You

You have an understanding of the importance of charities in general, and empathy for the challenges that food banks face.  You are comfortable working collaboratively in a small office environment.


  • You have a teachable attitude and welcome direction from the Executive Director or other staff when assisting with initiatives.
  • You demonstrate loyalty, honesty and strive to cultivate trust and transparency.
  • You are results-oriented, self-motivated and demonstrate the ability to meet and exceed goals with minimal direction.
  • You are able to prioritize, and effectively manage your time.
  • You have a strong desire to provide excellent ‘customer service’ with consistent follow-through and attention to detail.
  • You have a high level of professionalism and integrity and are able to safeguard all confidential materials or information.

You must have:

  • Excellent written and verbal communication skills, with full command of the English language.
  • Strong computer skills with proficiency in MS Office (Excel, PowerPoint, Word, and Outlook).
  • Access to a vehicle for any required travel as well as a valid driver’s license with a clean driving record.

Time Commitment

Food Banks BC regular office hours are Monday – Friday 8:30am – 4:30pm.

It is understood that all team members are occasionally required to work irregular hours to ensure that the objectives of the organization are met.  This includes the potential for some evenings and weekends.  Unless travelling is required, all hours are to be worked from our South Surrey office.  This role will be 20+ hours per week and may lead to full-time employment.

Holidays and Benefits

Vacation time is 10 days per calendar year and 15 days annually after completion of 3 years of employment and is taken at a mutually convenient time.  A benefit package with medical and dental benefits is also available.

To Apply

Please submit your Resume and separate Cover Letter which describes why you feel you would bring value to this role to

Post a Comment